Executive Secretary MRR000039

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Executive Secretary:

Position Details:

Position Name

Executive Secretary

Job Id: MRR000039

Department Name

Corporate Management

Department Region

Kingdom of Saudi Arabia- Dammam/ Khobar

Job Requirements:

Degree

Bachelor’s degree preferred.

Special skills & knowledge

  • Proficient in MS Office;
  • Take dictation and type accurately at 55 words per minute;
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
  • Expert level written and verbal communication skills;
  • Emotional maturity
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  •  

Experience

Strong work tenure: 2 or more years of experience supporting team, individual or organization.

Responsibilities:

  • Provides secretarial and administrative support to the Management;
  • Types and/or drafts memoranda, correspondence, and other documents and reports often of a highly sensitive and confidential nature;
  • Ensures materials and reports for signature are accurate and complete; proofreads and checks typed and other materials for accuracy, completeness and compliance with standards, policies and procedures;
  • Schedules, prepares agenda and meeting materials and types minutes for various meetings;
  • Maintains calendar of appointments for the Management, ensuring the Management is apprised of all appointments and changes as well as matters requiring immediate attention;
  • Receives telephone calls of managements, providing information and handling issues that may require sensitivity and use of sound, independent judgment;
  • Reviews, determines the priority and routes incoming correspondence, reports, requests and instructions; handles or refers matters as directed;
  • Maintains all files for the Management, ensuring that material is properly marked and accessible for immediate use;
  • Acts as liaison in coordinating matters between the Management Offices and other department heads and managers;
  • Researches and assembles information from a variety of sources for the preparation of reports and correspondence for the management;
  • Coordinates all travel arrangements for the Management; and,
  • Performs other duties as assigned.

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