Billing officer cum Accountant MRR000048

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Billing officer cum Accountant:

Position Details:

Position Name

Billing officer cum Accountant

Job Id: MRR000048

Department Name

Accounting

Department Region

Pakistan

Job Requirements:

Degree

• Graduation degree in Accounting and Finance
• Preferred if Master degree of MBA / M.com / MA Economic

Skills

• Excellent IT Skills of Microsoft Office, QuickBooks, (Preferred if knows SAP and ERP);
• Fluency in English (Preferred if fluency in Arabic and English).

Experience

Should have 2 years relevant experience.

Overview:

The Accountant cum Office Coordinator is the finance in-charge for the operations. S/he handles the regional finance flow and oversees payment processes as per organizational policies and procedures. S/he is also responsible for financial record-keeping and reporting, preparing budgets and managing expenditures.

Responsibilities:

  • Billing:
    • Coordination with respective departments’ coordinators and Operation managers on daily / monthly basis to acquire data and information (in hard and soft form) for invoice preparation;
    • Prepare customer invoices (daily / monthly) in Arabic and English (in accordance with laws or customer requirements) within allotted timeframe;
    • Check the data input in the accounting system to ensure accuracy of final bill (from PO / contract / DO)
    • Make arrangement for submission of the invoices with customers (from client PO / contract);
    • Maintain customers’ acknowledged copies of invoices along with relevant documents in hard and soft forms (by photocopying and scanning);
    • Maintain and prepare all types of log sheets required to control billing structure and processes;
    • Handle invoices inquiries from the customers and prepare daily, weekly and monthly / periodic reports of all invoices;
    • Prompt and accurate balancing and posting of all receipts in financial system;
    • Banking of cash and cheques in a timely manner;
    • Liaise with banks and external organizations regarding funds received;
    • Monitor cash collection and identify issues for investigation including follow-up with debtor, initiation of internal debt collection procedures and/or referral to an external debt collector;
    • Update accounting records with new payments, balances, customer information etc;
    • Assist with periodic reviews of invoice strategies, revenue streams, income and debtor performance, cash collection procedures, cost saving and service enhancement strategies as required;
    • Preparation of MIS reporting on daily, weekly, monthly and quarterly basis;
    • This is not an exhaustive list and you will be expected to perform other duties under billing. Your job description may vary from time to time with the sole discretion of the company.

    Recovery:
    • Pursue collections of past due accounts receivables from customers;
    • Review accounts receivable that are behind on their payments to determine appropriate action;
    • Work directly with Customers, Operation team and Sales Representatives to settle disputes and address payment variances;
    • Prepare and review accounts receivable aged history reports;
    • Prepare and distribute monthly account statements to customers;
    • Prepare and deliver aged receivable reports to Sales Representative;
    • Prepare and deliver bi-weekly status reports of top 20 aged receivable accounts;
    • Prepare and deliver weekly report of top 10 aged receivable accounts;
    • Answer customer enquires;
    • Review and resolve any unapplied cash, duplicate payments, overpayments, and refund requests;
    • Respond timely to all internal and external requests and questions;
    • Assist in the performance of credit reviews for appropriate extensions of credit;
    • Update collections desk guides and follow policies and procedures;
    • Achieve monthly targets and key performance indicators;
    • Visit customer office to resolve disputes;
    • This is not an exhaustive list and you will be expected to perform other duties under recovery. Your job description may vary from time to time with the sole discretion of the company.

    Accounts and Finance:
    • Prompt and accurate balancing and posting of all receipts within financial system;
    • First point of contact for internal and external customer enquiries;
    • Ensure compliance with relevant finance Policies & Procedures;
    • Assist auditor in annual audits;
    • Assist with specific financial planning and analysis projects as relevant including development of revenue budget and cash flow forecasts.
    • Prepare and post relevant journal entries into the financial system;
    • Assist with specific financial planning and analysis projects as relevant including development of revenue budget and cash flow forecasts;
    • Maintain petty cash float including issuing cash, balancing float and preparing weekly and monthly reconciliations;
    • To pay vendors by monitoring discount opportunities, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation, insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments;
    • To pay employees by receiving and verifying expense reports and requests for advances:
    • Perform payroll accounting, make payroll entries and maintain payroll files for the company employees. Payroll, overtime, vacation salaries and Final Settlement calculations, changes, deductions, and withholdings. Address payroll and other inquiries from employees in a timely manner; and,
    • Preparation of MIS reporting on monthly and quarterly basis.

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